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Policy, Manuals and Templates

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Asset Management Policy
File Name Last Updated
City of Winnipeg Policy No. FI-011
 January 28, 2015

Asset Management Program and Related Information
File Name Last Updated
Asset Management Organizational Governance Framework v1.1 November 29, 2018
Business Unit Asset Management Plan Framework & Guidelines April 25, 2014

Manuals
File Name Last Updated
Investment Planning Manual V1.0 April 25, 2014
Project Management Manual (PMM) v4.0 (full pdf version) July 18, 2019
Addendums to PMM v4.0
Addendum #1 – replace word “Bid Opportunity” with “Tender” October 07, 2022
Addendum #2 - replace word “book” with “body” October 26, 2022
Addendum #3 - Consulting Contract Administrator October 25, 2022
Addendum #4 – Changes in Range of Accuracy of Cost Estimate December 01, 2022
Addendum #5 – Replace Chief Asset and Project Management Officer with Director, Assets and Project Management December 01, 2022
Addendum #6 – Wording Changes – Contractual Disputes January 16, 2023
Addendum #7 – Replace Letter of Intent with Award Letter January 16, 2023
Project Management Manual v4.0 (separated into pdf sections)
Table of Contents June 25, 2019
Section 1: Introduction June 25, 2019
Section 2: Project Management Governance June 25, 2019
Section 3: Project Delivery Framework June 25, 2019
Section 4: Initiating Process Group June 25, 2019
Section 5: Planning Process Group June 25, 2019
Section 6: Executing Process Group June 25, 2019
Section 7: Monitoring and Controlling Process Group June 25, 2019
Section 8: Closing Process Group June 25, 2019
Section 9: Contract Administration June 25, 2019
Appendix A: Design-Bid-Build (DBB) Process Charts June 25, 2019
Appendix B: Project Management Templates June 25, 2019
Appendix C: Alternative Project Delivery Methodology Analysis June 25, 2019
Appendix D: Organizational Change Management June 25, 2019
Appendix E: Record Management June 25, 2019
Appendix F: Claims Management Process June 25, 2019
Appendix G: Gating Process July 18, 2019
Appendix H: Glossary June 25, 2019

Investment Planning
Template Name Template
Last Update		 Procedure Procedure
Last Update
Business Case (BC) v6.2 January 16, 2024    
Basis of Estimate (BoE) Template v4.4 January 16, 2024    
Asset Management Prioritization v3.1 March 28, 2024 Set Up and Review of the AMP Tool V1.0
Benefit Evaluation Procedure v2.2 		January 14, 2021
Net Present Value and Benefit Calculation v2.7 May 31, 2024 Benefit Evaluation Procedure v2.2 January 14, 2021

Class of Estimate – Deliverables Maturity Assessment Checklist (CoE_DMAC)

Template Name Template
Last Update
For the Building and General Construction Industry v1.0 June 28, 2021
For the Innovation and Technology Industry v1.0 January 24, 2022
For the Pipeline Industry v1.1 February 02, 2023
For the Process Industry v1.1 February 02, 2023
For the Transportation Infrastructure Industry v1.0 June 29, 2021

Project Management

Initiation and Planning
Template Name Template
Last Update
Pre-Award Meeting Minutes v2.3 May 16, 2022
Pre-Construction Agenda and Meeting Minutes v2.3 January 16, 2023
Project Charter v2.1 August 30, 2019
Project Delivery Plan (PDP) v1.0 - Long Version January 09, 2015
Project Delivery Plan (PDP) v1.0 - Short Version December 04, 2014
Environmental Impact Checklist v1.0 May 21, 2019
Insurance Requirements Checklist v1.0 May 21, 2019
Project Management Checklist v3.0 May 21, 2019
Risk Register v1.2 February 22, 2016
Risk Event Identification Checklist v3.0 January 11, 2019
Stakeholder Assessment and Communication Plan v1.0 December 04, 2014

Execution and Control
Template Name Template
Last Update
Proposed Change Notice - Construction v2.0 May 21, 2019
Proposed Change Notice - Consultant v2.0 May 21, 2019
Proposed Change Notice Log v2.2 June 11, 2019
Request for Information v2.0 May 21, 2019
Request for Information and Response Log v2.1 June 11, 2019
Field Instruction v2.0 May 21, 2019
Field Instruction Log v2.2 June 11, 2019
Contract Change Log v2.1 July 25, 2019
Change in Scope of Services (CSS) v2.1 October 25, 2022
Change Classification Codes v1.0 July 24, 2019
Change Work Order (CWO) v2.0 July 24, 2019
Decision Log (DL) v1.0 June 23, 2017
Daily Construction Report (DCR) v2.0 June 12, 2019
Inspection Report v2.0 January 11, 2019
Meeting Minutes v2.3 May 16, 2022
Site Meeting Minutes v2.4 May 16, 2022
Consultant Progress Report v1.0 June 23, 2017
Project Status Report v2.0 May 21, 2019
Issue Log V2.0 June 11, 2019
Project Change Tracking Log V1.0 June 11, 2019

Transfer and Close-Out
Template Name Template
Last Update
Project Close-Out Report v1.0 June 26, 2017
Current Certificates
Template Name		 Template
Last Update
Certificate of Substantial Performance-Construction v2.3 January 10, 2019
Certificate of Total Performance - Construction v3.0 February 14, 2020
Certificate of Total Performance - Goods v3.0 February 14, 2020
Certificate of Total Performance – Services v2.0 February 21, 2020
Certificate of Acceptance - Construction v3.0 February 14, 2020
Certificate of Acceptance - Goods v2.0 February 14, 2020
Prior Certificates
Template Name		 Template
Last Update
Certificate of Total Performance - Construction v2.3 January 09, 2019
Certificate of Total Performance - Goods v2.3 January 09, 2019
Certificate of Total Performance – Services v1.0 January 15, 2019
Certificate of Acceptance - Construction v2.3 January 09, 2019
Certificate of Acceptance - Goods v1.0 January 09, 2019
Archived Certificates
Template Name		 Template
Last Update

Desk Mats
File Name Last Updated
Major Capital Project Delivery Processes (Design Bid Build) v2.0 December 01, 2022
Asset Management System Framework v2.0 December 01, 2022
Investment Planning / Business Case Development Guidance May 05, 2015
Portfolio Management/Project Delivery Framework v2.0 December 01, 2022
Portfolio Management/Investment Planning v2.0

 December 01, 2022
Last update: July 12, 2024

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